Staff Management

The Staff page lets you manage everyone who works at your business — from adding new team members to assigning services and controlling access.

Staff List

The staff list shows all your team members in a table:

Use the search bar to find staff by name or email. Filter by role or status to narrow down the list.

Adding a New Staff Member

1. Click + Add Staff in the top right corner
2. Fill in the required fields:
   • First Name and Last Name
   • Email — used for login and notifications
   • Phone — optional, for internal contact
   • Role — select from the dropdown (see Staff Roles)
   • Avatar — upload a photo (recommended size: 256x256px)
3. Click Save

The new staff member will appear in the list with an Active status.

Tip: Upload a photo for each staff member — it helps customers recognize who they are booking with on the booking page.

Assigning Services

Each staff member needs at least one assigned service to appear in booking availability.

1. Open the staff member's profile
2. Go to the Services tab
3. Check the services this person can provide
4. Click Save Changes

Only assigned services will show this staff member as available during the booking process.

Staff Profile

Click on any staff member to open their profile page. The profile includes:

• Personal Info — name, email, phone, avatar
• Role — current access level
• Services — assigned services list
• Schedule — individual working hours (see Staff Schedules)
• Stats — total bookings, completion rate, upcoming bookings count

Deactivating or Removing Staff

Deactivate a staff member to temporarily hide them from bookings:

1. Open the staff profile
2. Toggle Status to Inactive
3. Click Save

Deactivated staff keep their data and can be reactivated at any time.

Remove a staff member to permanently delete them:

1. Open the staff profile
2. Click Remove Staff at the bottom
3. Confirm the action

Tip: Deactivate instead of removing staff who are on extended leave — their booking history and schedule will be preserved.

Inviting Staff via Email

You can invite team members to create their own account:

1. Click Invite Staff on the staff list page
2. Enter the person's email address
3. Select a role for the invitation
4. Click Send Invite

The invited person receives an email with a link to set up their password and access the admin panel with the assigned role.

Pending invitations appear in the staff list with an Invited badge. You can resend or cancel an invitation at any time.

Related

• Staff Roles & Permissions — what each role can do
• Staff Schedules — set individual working hours
• Schedule Exceptions — days off and vacations